Bylaws of Pan American Lung Kong Tin Yee Association
[Amended and passed at the 18th
Fraternal Convention in Chicago on September 2, 2007]
- Name
. The name of this association shall be the
Pan American
Lung Kong Tin Yee
Association,
hereafter
referred to as the Association.
- Purpose
. The purposes of the Association are to propagate the
spirit of our four
ancestors, as expressed in their sworn brotherhood at the Peach Garden
and in their
assembly at the
Ancient City,
and in the
teachings of Ancestor
Liu; to promote
virtues of loyalty, righteousness, kindness,
and courage;
also to
unite in
devoted
fellowship
and seek mutual assistance and mutual
benefit.
- Address
. The Association is located at 924 Grant Ave., San
Francisco, California
94108 USA.
- Formation
. The Association is jointly organized by all the Lung
Kong and Ming Yee
organizations in
North
and
South America continents. - Authority
. The Association has the authority to advice its
chapters. For all matters r
elated to the Association, the Association shall inform its chapters
for
adoption. The supreme
authority of the
Association is vested in
the Fraternal
Convention. After
the adjournment of
the Fraternal
Convention, the Executive
Board is
the highest Executive organ and the
Supervisory Board is the highest
supervisory organ.
- Voting Procedures
. Voting of all elections and resolutions
adoption at the Fraternal
Convention shall be conducted by chapter-representatives, instead by
person-
representatives
manner.
Each chapter will
consist votes according to
the number of vice
presidents and executive board members; such as,
Pan American Lung Kong, USA
Lung
Kong, San Francisco Lung Kong,
Los Angeles Lung Kong,
New York Lung Kong,
Canada Lung
Kong, Vancouver Lung Kong and
Toronto Lung Kong, each
chapter has
eight (8) votes.
Oakland Lung Kong will have five (5) votes.
Chicago Lung Kong and
Ottawa Lung Kong, each will have four (4) votes. Seattle Lung Kong,
Houston Lung
Kong, Cuba
Lung Kong, Mexico
Lung Kong, Stockton Lung Kong
and Phoenix
Lung
Kong,
New England Lung
Kong each will have
three 3
votes. For the
rest of the chapters,
two (2) votes each.
- Organization. The Association is organized as follows:
(1) Executive Board:
(a) President (shall be rotated in succession among the four family surnames
and shall be elected at the Fraternal Convention). The President shall,
together with the Chief Supervisor, presides over the joint Executive and
Supervisory Board meetings. Duties are to administer all association’s
daily affairs and to represent the
Association in external matters.
(b) Vice Presidents. Two vice presidents for the following chapters: USA
Lung
Kong, San Francisco Loong Kong, Los Angeles Lung Kong, New
York Lung Kong, Canada Lung Kong,
Vancouver Lung Kong and Toronto
Lung Kong. One each for other chapters. The duty shall
be to assist the
president for administering association’s affairs.
(c) Executive Board Members. Six (6)
members for each of the following
chapters: USA Lung Kong, San Francisco Lung Kong, Los Angeles Lung
Kong, New
York Lung Kong Canada Lung Kong, Vancouver Lung Kong,
and Toronto Lung Kong. Four (4)
members for Oakland Lung Kong; three
(3) members for Chicago Lung Kong and Ottawa Lung Kong; two (2)
members for Cuba Lung Kong,
Mexico Lung Kong, Stockton Lung Kong,
Seattle Lung Kong, Phoenix Lung Kong and
New England Lung Kong.
One member forother chapters.
The above Executive Board
members can be recommended by its own chapter
or by its chapter-delegates
or by delegates at the Fraternal Convention. The final
selections shall be determined at the Fraternal
Convention.
(d) The Executive Board shall establish one chief secretary and two
deputies;
two English secretaries;
two treasurers; two public relations officers. The
Executive Board shall elect
all officers.
(2) Supervisory Board: This
Board shall establish one Chief Supervisor (shall be
rotated in succession among the four family surnames). Eight deputy
supervisors with
two from each family surnames. Twenty board members with
five from each surname. All Board members shall be nominated and elected at
the Fraternal
Convention. The duties of the Chief Supervisor shall be to preside
over
Supervisory Board meetings; to monitor and handle any possible violations
of Bylaws of the Association; and
to investigate alleged misconduct of staff and
members. Deputy Supervisors shall assist the Chief
Supervisor to administer
Supervisory Board matters. The Supervisory Board shall elect one secretary
and
two auditors.
(3) Lung Kong Quarterly
Magazine Committee. Shall establish one manager and
shall be elected
at the
Fraternal Convention. Also, the Committee shall
establish
one chief editor, one deputy editor, and one business accounting officer. These
officers shall be elected by the joint Executive and Supervisory Boards.
(4) Property Management
Committee: Shall establish one chairman and other
officers. The selections shall based on the procedures documented in their own
Regulations. The results shall
be reported to the Association for approval.
(5) Lung Kong Website. Shall
establish one chairman and shall be elected at the
Fraternal Convention.
- Honorary Positions. The Association shall establish
positions of Elders, Advisers,
Honorary Advisers and
Lifetime Honorary Advisers.
(1) For those who have been
served as position of president or chief supervisor of
the Association, or have been served as vice president or deputy supervisor
and have been served
as chapter president; and at least 65 years of age and
voluntarily retired, the Association shall honor
them as Elders. If all the above
requirements are met except that of age (under 65 years old), then the
Association shall honor them as Advisers. However, once the age requirement
is reached, the advisers shall
automatically be elevated to Elders. Elders and
Advisors shall have the right to attend all
meetings. For
each Fraternal
Convention, the Association shall invite them to attend as non-director status.
(2) For those who have been
served as position of vice president or deputy
supervisor or manager of the Lung Kong Quarterly Magazine Committee or
chairman of the Property Management Committee or served four or more years
as member of the Executive or the Supervisory
Board and voluntary
retired, the
Association shall honor them as Advisors. Advisors shall have the right to attend
all meetings and constitute as non-directors status at the Fraternal
Convention.
(3) For anyone who contributed
money and devoted time and efforts or had rendered
special contributions to
the Association, the joint Executive and Supervisory
Boards would recognized and acknowledged their
earnest efforts and shall
appoint them as Honorary Advisors. Honorary Advisors shall have the right to
attend all meetings and constitute as non-directors status at the Fraternal
Convention.
(4) For those who have donated
at least $10,000 (US currency) in one or two
installments, the Association
shall appoint them as Lifetime Honorary Advisor.
Lifetime Honorary Advisor shall have the right to attend all meetings and constitute
as non-directors status at the
Fraternal Convention.
9. Meeting.
(1) The joint Executive and Supervisory Boards shall meet at least
once a year at
Headquarters.
If the President is not in residence, the Association shall absorb
the round-trip travel expense to the meeting place. The joint Executive and
Supervisory
Boards shall carry out
resolutions, which have been passed at the
Fraternal
Convention and regular Association affairs. All
matters of grave
concerned shall be given and handled by the Fraternal Convention.
(2) Elders and Advisors have the right to attend all joint Executive and
Supervisory
Boards meetings.
(3) For all joint Executive and Supervisory Boards meetings, meeting
notice shall
include the followings: clearly written agenda items, proxy statement, and a
comment form. If any board member cannot attend, he/she can fill out and return
the proxy statement, and
a comment form to the secretary so that his/her views
can be revealed at the meeting.
(4) The quorum for the joint Executive and Supervisory Boards meeting
shall be
nineteen (19) board members.
10. Terms of Officers.
The term of office for all officers shall be three (3) years. The president and
the chief
supervisor cannot serve
two consecutive terms. Other officers may serve unlimited
consecutive terms. The president and the chief supervisor shall be rotated in
succession among the four family surnames.
11. Gratuity.
All officers shall be served voluntarily. No salaries are being paid. The only
exceptions
are the president,
chief secretary, chief treasurer, chief auditor, the chairman of the
Property
Management Committee
and the website chairman who shall
receive some
gratuities and the amount shall be determined
at the
Fraternal Convention.
12. Operation Funds.
The annual operation funds of the Association shall be budgeted and be funded
from
the proceeds generated
by the Property Management Committee.The annual due for
each chapter shall be notified by the Secretary each year.
13. Financial Management:
All types of funds of the Association shall be deposited to the reserved bank
with joint
signatures of the president, treasurer, deputy treasurer and the secretary. To withdraw
funds, any
two joint signatures of the president, treasurer, or the secretary is necessary.
Property management regulations shall be formulated separately. Income and
expenditures: The finance branch
shall manage all income and expenditures and
prepare annual summary reports. After the reports were verified
and audited, they shall
be given to the secretary to make copies and dissimulate
them to each chapter for
examination and filed.
14. Fraternal Convention:
(1) The Association shall convene a fraternal
convention every three years. The locale
of each
fraternal
convention shall be determined at the convention. When necessary,
the Association shall call for a convention. For each fraternal convention, the
Association
shall notify the host chapter six months in advance to organize a
planning committee and
undertake full responsibility. As for the expenses of the
convention, the planning committee shall prepare a budget. After the budget has
been audited by the Association, the planning committee shall then request all
chapters for donations.
If insufficient funds resulted, the Association shall subside.
Travel expenses of all representatives and officers who are attending the
convention
shall be self-supportive. Except that of the president, chief supervisor,
chief
secretary,
chairman of the Property Management
Committee, and the manager
of the Quarterly
Magazine, the Association and
the Planning Committee shall pay
their travel expenses.
(2) Representatives: Elders, advisers, honorary advisers, lifetime
advisers, president, vice
presidents, chief
supervisor, deputy supervisors, chairman of the Property Management
Committee, the manager of the Quarterly Magazine
and the website chairman shall
automatically be representatives. Other
representatives, each chapter shall elect the
necessary and desired numbers; no limits are imposed. All representatives to the
fraternal convention have
the privilege to speak and being elected (elders and advisers
have no privilege
of being elected). The right to vote on resolutions and elections shall
follow the procedure documented in Section 6 of this Bylaws.
(3) The duty and authority of the Fraternal
Convention:
a. Report on all general matters of the
Association.
b. Give financial reports
c. Audit financial accounts
d. Discussion of topics
e. Vote on resolutions
f. Amend Bylaws
g. Election of officers
15. Addenda:
(1) Member chapter shall abide its own chapter Bylaws.
(2) Any inadequacies of the Bylaws, amendments rest with the Fraternal
Convention.
Draft [ Translated by: James S. L. Jung ]
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